Starlight Careers

Project Coordinator, Capital Expenditures, Canadian Multi-Family

Overview

Reporting to the Executive Director – Capital Improvement and Development, the Project Coordinator is responsible for overseeing and managing residential development projects including timelines, schedule, notifications, approval processes, contracts, etc.

Application Qualified candidates can submit their resume to
humanresources@starlightinvest.com.

Duties and Responsibilities

  • Work closely with Project Managers, coordinating schedules, communicating project progress, assisting with documents and processes
  • Participate in tender and contract preparation - coordinate tender receipt and opening
  • Implement and maintain Project Management procedures and processes: forms, approvals, submissions 
  • Assist to ensure construction timelines are up to date and in accordance with project notifications
  • Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application
  • Ensure issue of close out checklist and submission of close out documents
  • Communicate with property management companies on daily basis
  • Ensure execution of proper documentation and process for every project
  • Receive invoices, cert pays and prepare them for approval and payment processing
  • Monitor and issue tenant notifications to Property Managers. Issue purchase orders
  • Maintain regular status reports by updating the project database
  • Develop and deliver service standards to suppliers, contractors and consultants
  • Contact new vendors, collect vendor information for the system set up
  • Monitor construction timelines and provide timely updates to properties
  • Implement processes and forms to establish smooth reporting by Project Managers
  • Assist team members with any training and use of implemented processes and programs
  • Organize and plan meetings, prepare agendas and meeting minutes
  • Maintain departmental filing system
  • Other duties within the scope, spirit and purpose of the job, as requested by management 

Requirements

  • Post Secondary Education either University Degree (i.e. Engineering degree) or College Diploma (Construction Management Program)
  • A minimum of two to four (2-4) years of relevant work experience in project management
  • Microsoft Office (Word, Excel, Access), Outlook, MS Project
  • Communication skills (listening, verbal and written)
  • Negotiations
  • Problem solving
  • Time management
  • Attention to detail
  • Team player and works independently 

Location

Head Office