Duties and Responsibilities

• Work closely with the Development Team to coordinate schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required.
• Participate in tender and contract preparation and analysis - coordinate tender receipt and opening. Schedule and attend Tender meetings.
• Ensure execution of proper documentation and process for every project.
• Receive invoices, cert pays and prepare them for approval and payment processing.
• Create POs, CCNs, COs, SIs and manage CO Logs.
• Assist with Budget monitoring and updates.
• Organize and attend weekly, bi-weekly or monthly project related meetings. Prepare and distribute minutes as required.
• Organize and attend site visits. Create and manage deficiency lists and project photos. Upload photos into the system.
• Assist with the delivery and pick up of drawings, permits, deposits as required
• Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application.
• Assist with permit application process.
• Assist to ensure construction timelines are up to date and in accordance with project schedules/ notifications.
• Ensure issue of close out checklist and submission of close out documents.
• Communicate with property management companies on an ongoing basis. Monitor and issue tenant notifications and updates to Property Managers.
• Oversee, coordinate and track the vendor onboarding process.
• Assist team members with any training and use of implemented processes and programs.
• Willingness to learn and positive attitude towards others and scope of work;
• Other duties as required.

Requirements

• Post Secondary Education either University Degree (i.e. Business or Engineering degree) or College Diploma (Business or Construction Management Program)
• A minimum of three to five (3-5) years of relevant work experience in project management
• Strong working knowledge of MS Project is preferred
• Microsoft Office (Word, Excel, Access), Outlook
• Communication skills (listening, verbal and written)
• Negotiations
• Problem solving
• Time management
• Attention to detail
• Team player and works independently
• Valid driver’s licence and personal vehicle is preferable

Location

Head office