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Construction Coordinator


Head Office


Reporting to the Senior VP of Construction, the Construction Coordinator is responsible for supporting the construction of all mid and high-rise projects in addition to mixed use projects nationally with responsibility for schedules, budgets, tenders, notifications, approval processes, contracts, changes orders, etc.

Duties and Responsibilities

  • Arrange all start-up project documentation, prepare subcontracts, POs, change orders, bank draws, site instructions, certificates of substantial completion and/​or publication and assist with proposals, tenders, and contract management.
  • Receive incoming correspondence and manage outgoing communication as well as diarize required actions and sure dates to ensure timeliness of responses.
  • Assist SVP of Construction in supporting the project teams, including members of our team within the organization
  • Proactively manage, analyze, and predict the needs of the SVP and the projects to ensure they are prepared and organized for all meetings.
  • Prepare meeting minutes and manage requests for information.
  • Review documents, reports and correspondence prepared for senior management sign-off, with specific attention to format, content, grammar, spelling and editing as necessary.
  • Receive invoices, subcontracts, purchase orders, change orders and any other financial documents, which are to be collated, distributed, and processed as required digitally or hard copy.
  • Facilitate strong working relationships with internal (PMs, managers, and executives) and external parties including consultants, contractors, vendors, utilities, inspectors, and any other related party.
  • Help with start-up project documentation, including Ministry of Labour forms, insurance, permanent utilities, and underground utility stake-outs.
  • Work closely with internal departments to coordinate site access, schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required
  • Assist in preparation of RFPs and tender documents including preparation of analysis and recommendation documents
  • Ensure execution of proper documentation and process for every project 
  • Setup and coordinate internal and external data management folders for internal and external project team to use
  • Processing of invoices and payment certificates for approval and submission to AP
  • Assist with budget and schedule monitoring, forecasting and update
  • Organize and attend weekly, bi-weekly or monthly project related meetings; and prepare minutes in coordination with the Construction Manager
  • Review progress and develop deficiency lists including punchlists before turnover to property management
  • Assist with all municipal and agency permits and the application process
  • Assist with project close out checklist and submission of close out documents Oversee the onboarding process for new vendors


  • Minimum 3 years’ experience in construction as a project coordinator with onsite experience
  • Must understand building methodologies, materials and science
  • Strong with Microsoft office suite (Excel, Word, PowerPoint, Outlook) and must have strong knowledge of MS project
  • Possess thorough knowledge of the design and construction of residential projects
  • Experience with construction working drawings including and not limited to architectural, structural, mechanical, electrical and landscape drawings
  • Must have strong budgeting and scheduling skills and aptitude with scheduling software and project management software
  • Well-developed time management, communication and problem solving skills with the ability work in a team and independently
  • A valid G driver’s license, access to a vehicle and the ability to travel to various project locations in the GTA