Careers

Reporting to the Senior Project Coordinator, the Summer Student is responsible for overseeing and managing residential development projects including timelines, schedule, notifications, approval processes, contracts, etc.

• Work closely with Project Managers, coordinating schedules, communicating project progress, assisting with documents and processes
• Participate in tender and contract preparation — coordinate tender receipt and opening
• Implement and maintain Project Management procedures and processes: forms, approvals, submissions 
• Assist to ensure construction timelines are up to date and in accordance with project notifications 
• Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application 
• Ensure issue of close out checklist and submission of close out documents 
• Communicate with property management companies on daily basis
• Ensure execution of proper documentation and process for every project
• Receive invoices, cert pays and prepare them for approval and payment processing 
• Monitor and issue tenant notifications to Property Managers. Issue purchase orders
• Maintain regular status reports by updating the project database
• Develop and deliver service standards to suppliers, contractors, and consultants
• Contact new vendors, collect vendor information for the system set up
• Monitor construction timelines and provide timely updates to properties
• Implement processes and forms to establish smooth reporting by Project Managers 
• Assist team members with any training and use of implemented processes and programs
• Organize and plan meetings, prepare agendas and meeting minutes
• Maintain departmental filing system
• Other duties within the scope, spirit, and purpose of the job, as requested by management 

• Microsoft Office (Word, Excel, Access), Outlook, MS Project 
• Communication skills (listening, verbal and written) 
• Negotiations
• Problem solving
• Time management
• Attention to detail 
• Team player and works independently