Careers

Reporting to the VP Asset Management, and on behalf of the Canadian Residential, the Office Administrator will be responsible for the management of all administrative duties, calendar scheduling, internal/​external communication and special projects as required. 

• Provide direct administrative and office support to various departments
• In coordination with the Manager, Administration based out of the Toronto Office, prepare travel schedules 
• Maintain digital corporate and department files
• Create and track Purchase Orders, initiate RFP’s & coordinate with third party venders for the asset management team
• Complete expenses for /​VPs
• Assist with weekly updates, minute taking and reporting 
• Oversee new vendor onboarding, facilitate, and track vendor approvals
• Manage all incoming and outgoing mail and couriers
• Arrange property tours for acquisition/​financing of new properties 
• Consolidate information for Development and Property Manager Transition files 
• Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.) 
• Assist with resident meetings where required 
• Manage third party property management and development reports, weekly, monthly and quarterly for all teams 
• Prepare and review presentations as required
• Treat all responsibilities with confidentiality and discretion
• Assist with special projects and any additional duties as necessary
• General office management including stocking and ordering supplies, as required
• Assist in the ordering, delivery/​pick up of plans, permits, deposits as required
• Provide administrative and office support; maintain department calendar
• Ensure all documents are filed and distributed accordingly; Assist with project related filing as required

• Post-Secondary Diploma in Administration, or relevant discipline
• 3 years’ experience in an Administrative role preferred
• Strong knowledge of office procedures and practices
• Keen attention to detail
• Strong writing and communication skills; Ability to draft memos and letters 
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point, Visio) 
• Resourceful and flexible
• Proven organizational and time management skills
• Interacts with employees, various management levels and the public at large