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Coordinator, Asset Management, Canadian Multi-Family


Reporting to the Vice President, Asset Management, the Coordinator will be responsible for the coordination and administration of all building operations and activities for the Canadian multi-family asset management portfolios. This role will also be responsible for the creation and maintenance of databases for all documents relating to the portfolio. 


Qualified candidates can submit their resume to

Duties and Responsibilities
  • Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.) 
  • Assist with data entry for assumptions including but not limited to inputs for budgets, reports, and ad-hoc projects  
  • Maintain capex administration of internal systems providing visibility to all AMs, directors, VP to access
  • Coordinate with internal and external stakeholders for property tours and property specific information as needed
  • Coordinate with IT, Marketing, Finance and third-party property managers to ensure newly acquired properties are setup in a timely manner across all systems 
  • Coordinate with Residential Operations team on information requests pertaining to Above Guideline Increases (AGI), municipal requirements, and document related requests (RentSafeTO, etc.)
  • Coordinate with Marketing and Leasing team to ensure readiness of rentable units (including staging, photography, mystery shop coordination etc.)
  • Conduct quarterly audits of internet listing to ensure building information is accurate across all sources
  • Maintain tracker for PO’s that are created by the PMCs 
  • Maintain a communication plan for tenants, govern/track the various notices and its related dates to ensure timely distribution of information at the building level including scheduling and coordinating tenant meetings with PMC when needed
  • Obtain all necessary signatures and approvals to fill out development related applications and coordinate necessary payments to various municipalities and other necessary documentation
  • Coordinate and track city orders/vendor undertakings to ensure projects are on schedule and deadlines and budgets are met
  • Track ongoing insurance claims, payments received and coordination with legal and finance for necessary actions
  • Coordinate with third party vendors for vendor setup, including creating budgets and issue PO’s.
  • Maintain and file necessary property records that are always kept current 
  • Post-secondary diploma 
  • +2 years experience in a related field
  • Working knowledge of Yardi an asset
  • Excellent time-management, prioritizing, and multi-tasking skills
  • Excellent oral and written communication skills
  • Attention to detail 
  • Analytical and problem-solving skills
  • Interpersonal skills, work well with others

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