Duties and Responsibilities

Budgeting & Forecasting:

• Assist the Development Finance Manager in reviewing project budgets, reporting associated budget amendments and maintaining budgetary controls.
• Assist the Development Finance Manager in the short term forecasting of development and construction project expenditures for cash flow management purposes.

Purchase Invoicing & Construction Billing:

• Conduct project accounting activities such as processing sub-consultant and project related vendor expenses, reviewing percentage completion and work in progress, and responding to information requests from project managers.
• Act as backup for Development Administrator in processing vendor invoices and purchase orders, as well as coordinate with Accounts Payable Manager for payment of invoices.
• Support project managers with ensuring timely resolution of invoice or accounts payable issues resolution. Also assist and support with the mapping and the right allocation of costs to projects/control accounts and work packages.
• Effectively communicate with Project Managers (PM) regarding contract/purchase order documents, change orders and other contract/purchase order modifications, approvals, and any additional services.
• Coordinate with other portfolio managers in preparing final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Development Finance Manager.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Monitoring all receivable income for projects including HST input tax credits and supporting project managers with collections.
• Maintain & archive the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in SharePoint.
• Preparing general ledger reconciliations as required.
• Maintaining internal controls processes and protocols as established within the finance department.
• Other duties as assigned.

Reporting:

• Preparing weekly and monthly actual costs and commitments reports for all development and construction projects.
• Preparing pre-billing reports for all construction projects for the Development Finance Manager to review.
• Generating monthly open PO reports for the Development Finance Manager to review for accrual purposes. 

Requirements

• Degree/Diploma in accounting or finance
• CPA designation an asset 
• Thorough understanding of accounting principles and GAAP
• 3-5 years’ work experience, preferably in project/development accounting
• Yardi an asset 
• Advanced Microsoft Excel skills
• Microsoft Word and Outlook
• Strong organizational, analytical and time management skills.  
• Detail oriented, self-motivated and resourceful, with strong interpersonal and communication skills
• Proactive and self-directed with demonstrated ability to work independently and as part of a team
• Able to prioritize, multi-task and able to work in a changing, fast-paced environment
• Able to deal with confidential information and demonstrate reliability and dependability 
• Task orientated, able to work well under pressure, willing to work overtime when required

Location

Head office